Return-Path: Received: from server2.www.flokoin.com by server2.www.flokoin.com with LMTP id dGw3OmC2jWhlbR8AB2Lfrw (envelope-from ); Sat, 02 Aug 2025 06:55:28 +0000 Return-path: Envelope-to: aslam@banglamarkgroup.com, arefuzjaman@banglamarkgroup.com Delivery-date: Sat, 02 Aug 2025 06:55:29 +0000 Received: from sender4-pp-f112.zoho.com ([136.143.188.112]:27243) by server2.www.flokoin.com with esmtps (TLS1.3) tls TLS_AES_256_GCM_SHA384 (Exim 4.98.2) (envelope-from ) id 1ui69R-00000008deK-3J8u; Sat, 02 Aug 2025 06:55:28 +0000 ARC-Seal: i=1; a=rsa-sha256; t=1754117629; cv=none; d=zohomail.com; s=zohoarc; b=kbXD37VTcM1oH+tIPE5h2C7g27AUpvsY9kFvDJi6nhs+cJh1qNeHRm2AZJe0++D0Kk3UASoL69IWTJ9pBf76jW3Vpu+m+A3bC9H2UXKTd/GG0WMVKFWqdm/N/Qc0nFnbv/kAhC1d91h/7VQDsMhC0M0tbGtVlSezSrZFPkXvfVg= ARC-Message-Signature: i=1; a=rsa-sha256; c=relaxed/relaxed; d=zohomail.com; s=zohoarc; t=1754117629; h=Content-Type:Cc:Cc:Date:Date:From:From:In-Reply-To:MIME-Version:Message-ID:References:Subject:Subject:To:To:Message-Id:Reply-To; bh=tJQbkzX2gVafP4g1N2kOFi2iT8cv/YbakpzgdBSy4SE=; b=ejpAUy+B9+9ZdeqGXye8uLtDc+huJtu6UYszc3X3eIsCbc0c+GQr8aEjPnQSePT09XSTvz5NoJqYp/yNG8ua337+H55wumq3lbqmSGw1ywR5v/lwCbaCWi/suaqUQj10ITYcxyAYT4oS5d2Urx34A9mb/0An2HXKYhNAVR8apA0= ARC-Authentication-Results: i=1; mx.zohomail.com; dkim=pass header.i=banglamark.com.bd; spf=pass smtp.mailfrom=hafizur@banglamark.com.bd; dmarc=pass header.from= DKIM-Signature: v=1; a=rsa-sha256; q=dns/txt; c=relaxed/relaxed; t=1754117629; s=zmail; d=banglamark.com.bd; i=hafizur@banglamark.com.bd; h=Date:Date:From:From:To:To:Cc:Cc:Message-Id:Message-Id:In-Reply-To:References:Subject:Subject:MIME-Version:Content-Type:Reply-To; bh=tJQbkzX2gVafP4g1N2kOFi2iT8cv/YbakpzgdBSy4SE=; b=mBw9/+Bsb/6jXUFIbg1t7MjF6xdsAB93iO2q8FWZYcYhiWSzr9UqRv0tf7RVgC3H n1pBsxpHZ3asCtjfAM0JkAOtDNEBw5aVhGT7mKjwRUcJ35GB5yobs5VOh2RKwqaXNaq ZMvKPFg9ef+9n27osOSFj6DY2V268ispTcFQ03Gk= Received: from mail.zoho.com by mx.zohomail.com with SMTP id 1754117627655470.04647791302455; Fri, 1 Aug 2025 23:53:47 -0700 (PDT) Date: Sat, 02 Aug 2025 12:53:47 +0600 From: "Md.Hafizur -BANGLAMARK" To: "monoarul" Cc: "'Sayful -BANGLAMARK'" , "'Steven -BANGLAMARK'" , "'siraj'" , "'nazrul'" , "'mahmudul'" , "'Lokman -BANGLAMARK'" , "'Khairatun - BANGLAMARK'" , "abdulmannankamru" , "kmwasimhera" , "mostafijur" , "aslam" , "'hasan'" , "'foym'" , "arefuzjaman" , "'khokon'" , "naogaon.office" Message-Id: <198698edeef.3a2ae481177364.553928504415850772@banglamark.com.bd> In-Reply-To: <010d01dc0208$330ebcb0$992c3610$@banglamarkagro.com> References: <010d01dc0208$330ebcb0$992c3610$@banglamarkagro.com> Subject: Re: Regarding Spare Parts Counting and Audit Report - Naogaon Branch (21-24 July 2025) MIME-Version: 1.0 Content-Type: multipart/alternative; boundary="----=_Part_602193_715938005.1754117627631" Importance: Medium User-Agent: Zoho Mail X-Mailer: Zoho Mail X-Spam-Status: No, score=1.5 X-Spam-Score: 15 X-Spam-Bar: + X-Ham-Report: Spam detection software, running on the system "server2.www.flokoin.com", has NOT identified this incoming email as spam. The original message has been attached to this so you can view it or label similar future email. If you have any questions, see root\@localhost for details. Content preview: Dear Mr.Monoarul, Thanx for your quick support and clear from Naogaon Office.With reference to the crawler (Model: 500x90x54, Serial No: C4113604) sold to customer Md. Ismail Hossain under DCCM No: 0279, we would like [...] Content analysis details: (1.5 points, 5.0 required) pts rule name description ---- ---------------------- -------------------------------------------------- 0.0 RCVD_IN_VALIDITY_CERTIFIED_BLOCKED RBL: ADMINISTRATOR NOTICE: The query to Validity was blocked. See https://knowledge.validity.com/hc/en-us/articles/20961730681243 for more information. [136.143.188.112 listed in sa-trusted.bondedsender.org] 0.0 URIBL_BLOCKED ADMINISTRATOR NOTICE: The query to URIBL was blocked. See http://wiki.apache.org/spamassassin/DnsBlocklists#dnsbl-block for more information. 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[136.143.188.112 listed in bl.score.senderscore.com] -0.0 SPF_PASS SPF: sender matches SPF record -0.1 DKIM_VALID Message has at least one valid DKIM or DK signature 0.0 ARC_VALID Message has a valid ARC signature 0.0 ARC_SIGNED Message has a ARC signature -0.1 DKIM_VALID_EF Message has a valid DKIM or DK signature from envelope-from domain 0.1 DKIM_SIGNED Message has a DKIM or DK signature, not necessarily valid -0.1 DKIM_VALID_AU Message has a valid DKIM or DK signature from author's domain 1.7 DEAR_SOMETHING BODY: Contains 'Dear (something)' 0.0 HTML_MESSAGE BODY: HTML included in message 0.0 T_KAM_HTML_FONT_INVALID Test for Invalidly Named or Formatted Colors in HTML 0.0 ADVANCE_FEE_3_NEW Appears to be advance fee fraud (Nigerian 419) X-Spam-Flag: NO ------=_Part_602193_715938005.1754117627631 Content-Type: text/plain; charset="UTF-8" Content-Transfer-Encoding: quoted-printable Dear Mr.Monoarul, Thanx for your quick support and clear from Naogaon Office.With reference t= o the crawler (Model: 500x90x54, Serial No: C4113604) sold to customer Md. = Ismail Hossain under DCCM No: 0279, we would like to clarify the accounting= treatment of this transaction. As per the discussion and instruction from GM Sir =E2=80=93 Agro, a tempora= ry adjustment has been made in the customer's ledger to reflect the amount = as receivable. However, since this adjustment note has not yet received fin= al approval from the Honorable MD Sir, we recommend the following action: - Until official approval is received, the mentioned crawler amount should = be treated as a shortage item in the relevant stock reconciliation. - If and when the adjustment is formally approved by MD Sir, the entry may = then be shown in the customer's ledger as a credit invoice accordingly. We request the concerned department to proceed accordingly and await furthe= r management decision regarding this matter. Md.Hafizur Rahman=C2=A0 Accounts and Finance BanglaMark Limited ---- On Thu, 31 Jul 2025 16:45:05 +0600 wrot= e --- Dear Sir, Good Afternoon. =C2=A0 I am writing to inform you that, As per management decision we conducted a = spare parts counting and audit at the Naogaon Branch office from 21st July = 2025 to 24th July 2025. Please review the summaries and documents at your convenience and take nece= ssary action. =C2=A0 All the work was carried out by a team: Md. Monoarul Islam Mona (Sr. Executive-SCM) HQ Md. Mostafizur Rahman (Service Engineer) HQ Naogaon Branch Office Team =C2=A0 Attachment Summary: Spare parts counting was completed from July 21, 2025, to July 24, 2025. All parts were counted based on the closing date of July 21, 2025. The task was successfully carried out by one dedicated team. We worked on a total of 1,105 parts line items, which were downloaded from = the ERP system. The total ERP parts quantity was 5,474 pieces. We found a total physical quantity of 5,466 pieces. The total MRP value of the physical parts is BDT 11,199,691. (One Crore, El= even Lakh, Ninety-Nine Thousand, Six Hundred Ninety One Taka Only) After completing the counting, a shortage of 8 pieces parts was identified. The total value of the short items is BDT 139,000. As per discussion with Mr. Mahir Shahriar (BE-NGN), He will take the respon= sibilities for the Value of these parts - BDT: 11,000/- As per phone conversation with Mr. Abdul Mannan (RSM-Ex. Naogaon), He will = take the responsibilities for the Value of these short parts - BDT: 128,000= /- He collected the parts without any approval from branch office. He want = a warranty approval for the parts from company. DCCM No: 0277, 0278. After completing the counting, an excess of 29 pieces parts was identified. The total value of the excess item is BDT 22,810/- 8 Pieces parts have found from captured one unit LOVOL Tractor farmer kit a= nd add these all parts into inventory which value is BDT 12,100/- Some parts were showing incorrect part numbers during the physical inventor= y counting. We identified and verified these parts both physically and in t= he ERP system. The correct part numbers have now been added to the ERP alon= g with their physical quantities under PAQ No: 3495. The incorrect part num= bers were removed from the ERP system and recorded under Disposal No: 1011. Some parts were identified without part numbers. Trying to find out the act= ual part no of these parts but not found. These items are prepared for tran= sfer to the Dhaka warehouse. A detailed parts list is included with each individual parts package with p= roper qty. =C2=A0 Customer Crawler Credit issue: Customer Md. Ismail Hossain (Customer Code: RS06_SRG-H-013) purchased one p= iece of crawler, model 500x90x54, serial number C4113604, from our Naogaon = Branch office on April 16, 2025, under a credit facility. The MRP value of = the crawler, after discount, is BDT 84,000. This transaction was made with = prior approval from the COO Sir and is recorded under DCCM No: 0279. The cu= stomer committed to settling the payment within one week. However, the regi= onal team has been unable to collect the due amount. The customer later inf= ormed that his machine had developed a fault, another crawler was broken ag= ain and the engine was not operational. An adjustment note was prepared and= forwarded to Dhaka HQ for management approval to adjust the amount against= the customer=E2=80=99s ledger. As of now, the note has not been approved. = Following a discussion with the GM Sir - Agro, it was advised that the amou= nt be temporarily adjusted in the customer's ledger as a receivable. Theref= ore, a credit invoice was created for the mentioned crawler (Model: 500x90x= 54, Serial No: C4113604) and recorded in the customer=E2=80=99s ledger acco= rdingly. All the above issues concerned person Mr. Abdul Mannan (Ex. RSM-Na= ogaon). =C2=A0 Note: All detailed information is included in the attached report and the s= ubmitted hard copy file. =C2=A0 If you require any further information or clarification, I would be pleased= to assist. =C2=A0 =C2=A0 =C2=A0 ----------------- Best Regards, Md. Monoarul Islam Mona Sr. Executive (SCM) BANGLAMARK Agro Limited Call & whatsapp : 01322-846653 Email:=C2=A0 mailto:monoarul@banglamarkagro.com=20 Web:=C2=A0 http://www.banglamark.com ------=_Part_602193_715938005.1754117627631 Content-Type: text/html; charset="UTF-8" Content-Transfer-Encoding: quoted-printable =
Dear Mr.Monoarul,

Tha= nx for your quick support and clear from Naogaon Office.With reference to t= he crawler (Model: 500x90x54, Serial No: C4113604) sold to customer Md. Ism= ail Hossain under DCCM No: 0279, we would like to clarify the accounting tr= eatment of this transaction.

As per the discus= sion and instruction from GM Sir =E2=80=93 Agro, a temporary adjustment has= been made in the customer's ledger to reflect the amount as receivable. Ho= wever, since this adjustment note has not yet received final approval from = the Honorable MD Sir, we recommend the following action:

=
- Until official approval is received, the mentioned crawler amo= unt should be treated as a shortage item in the relevant stock reconciliati= on.
- If and when the adjustment is formally approved by MD S= ir, the entry may then be shown in the customer's ledger as a credit invoic= e accordingly.

We request the concerned depart= ment to proceed accordingly and await further management decision regarding= this matter.


= Md.Hafizur Rahman 
Accounts and Finance
Ba= nglaMark Limited



---- On Thu, 31 Jul 2025 16:45:05 +0600 <monoarul@banglamar= kagro.com> wrote ---

Dear Sir,

Good Afternoo= n.

=  

= I am writing to inform you that, As per management decision we conducted a = spare parts counting and audit at the Naogaon Branch office from 21st July 2025 to= 24th July 2025.

Please review the summaries and documents at your conv= enience and take necessary action.

 

    All the= work was carried out by a team:
  1. Md. Monoarul Islam Mona (Sr. Executive-SCM) HQ
  2. Md. = Mostafizur Rahman (Service Engineer) HQ
  3. Naogaon Branch Office Team

 <= br>

  • Attachment Summary:
    • <= /ul>
    • Spare parts counting was completed from July 21= , 2025, to July 24, 2025.
    • All parts were counted based on the closing dat= e of July 21, 2025.
    • The task was successfully carried out by one dedicate= d team.
    • We worked on a total of 1,105 parts line items, which were downlo= aded from the ERP system.
    • The total ERP parts quantity was 5,474 pieces.<= br>
    • We found a total physical quantity of 5,466 pieces.
    • The total MRP value= of the physical parts is BDT 11,199,691. (One Crore, Eleven Lakh, N= inety-Nine Thousand, Six Hundred Ninety One Taka Only)
    • After completing t= he counting, a shortage of 8 pieces parts was identified.
    • The total value= of the short items is BDT 139,000.
    • As per discussion with Mr. Mahir Shah= riar (BE-NGN), He will take the responsibilities for the Value of these par= ts - BDT: 11,000/-
    • As per phone conversation with Mr. Abdul Mannan (RSM-E= x. Naogaon), He will take the responsibilities for the Value of these short= parts - BDT: 128,000/- He collected the parts without any approval from br= anch office. He want a warranty approval for the parts from company. DCCM N= o: 0277, 0278.
    • After completing the counting, an excess of 29 pieces part= s was identified.
    • The total value of the excess item is BDT 22,810/-
      <= /li>
    • 8 = Pieces parts have found from captured one unit LOVOL Tractor farmer kit and= add these all parts into inventory which value is BDT 12,100/-
      • Some part= s were showing incorrect part numbers during the physical inventory countin= g. We identified and verified these parts both physically and in the ERP sy= stem. The correct part numbers have now been added to the ERP along with th= eir physical quantities under PAQ No: 3495. The incorrect part numbers were= removed from the ERP system and recorded under Disposal No: 1011.
      =
    • Some p= arts were identified without part numbers. Trying to find out the actual pa= rt no of these parts but not found. These items are prepared for transfer t= o the Dhaka warehouse.
    • A detailed parts list is included with each indivi= dual parts package with proper qty.

     

    • = Customer Crawler Credit issue:
    • Customer Md. Ismail Hossain (Customer Code: RS06_SRG-H-013) purchased o= ne piece of crawler, model 500x90x54, serial number C4113604, from our Naog= aon Branch office on April 16, 2025, under a credit facility. The MRP value= of the crawler, after discount, is BDT 84,000. This transaction was made w= ith prior approval from the COO Sir and is recorded under DCCM No: 0279. Th= e customer committed to settling the payment within one week. However, the = regional team has been unable to collect the due amount. The customer later= informed that his machine had developed a fault, another crawler was broke= n again and the engine was not operational. An adjustment note was prepared= and forwarded to Dhaka HQ for management approval to adjust the amount aga= inst the customer=E2=80=99s ledger. As of now, the note has not been approv= ed. Following a discussion with the GM Sir - Agro, it was advised that the = amount be temporarily adjusted in the customer's ledger as a receivable. Th= erefore, a credit invoice was created for the mentioned crawler (Model: 500= x90x54, Serial No: C4113604) and recorded in the customer=E2=80=99s ledger = accordingly. All the above issues concerned person Mr. Abdul Mannan (Ex. RS= M-Naogaon).

     

    • Note: <= b>All detailed informatio= n is included in the attached report and the submitted hard copy file.

     <= /b>

    If = you require any further information or clarification, I would be pleased to= assist.

    =

     

     

     

    -----------------

    Best Regards,

    Md. Mon= oarul Islam Mona

    Sr. Executi= ve (SCM)

    BANGLAMARK= Agro Limited
    Call &a= mp; whatsapp : 01322-846653
    Email: monoarul@banglamarkagro.com

    Web: www.banglamark.c= om


=

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